Funding Assistant (f/m/d) Junior

• Support the writing and assembly of funding applications: project descriptions, work packages, milestone plans, timelines, and the accompanying forms.
• Research and prepare the input needed from project teams, and turn it into consistent, submission-ready documents.
• Compile the formal attachments and keep application packages complete and version-clean up to submission.
• Compile and structure follow-up questions from the funding body (Projektträger) together with the responsible colleagues, and track them through to a submitted answer.

• Look after approved projects on the funding side over their full runtime: keep timelines, work package status, and milestone dates current.
• Collect project updates from producers and leads and translate them into the format the funding body expects.
• Prepare payment requests (Mittelabrufe) and the supporting documentation, and track their status through to disbursement.
• Flag deviations early: delays, scope changes, staffing changes, or budget shifts that need to be reported or approved.

• Prepare interim and final reports (Zwischennachweise, Zwischenberichte, Schlussberichte) for the funding body, including collecting and consolidating all input.
• Prepare recurring status overviews on the funding portfolio for management.
• Maintain the documentation required for later audits, and make sure records are complete and traceable at all times.

• Keep the funding task board and deadline overview up to date, and remind the people involved of what is due.
• Help us document and improve our funding processes and templates.

• Completed degree, for example in business administration, economics, media management, cultural or public management, public administration, law, political science, or a comparable field. Graduates are welcome.
• No professional experience required. First experience through internships, working student positions, or thesis work in project management, administration, or a funding-related environment is a plus.
• Very high attention to detail: you notice when a number, a date, or a version does not match, and you follow up on it.
• Structured and reliable way of working, and the ability to keep track of several parallel topics and deadlines.
• Confidence in dealing with formal documents, guidelines, and official communication, and the patience to read the fine print.
• German at C2 level or native speaker. This is a hard requirement and not negotiable: applications, guidelines, reports, and all communication with the funding body are in German.
• Very good English skills, as our project teams work in English.

• A clear writer who can turn technical or creative project input into precise, readable prose.
• A confident user of Microsoft Office, especially Word, Excel, and Outlook.
• Comfortable working with shared documents, task boards, and templates. Experience with Teams, Jira, or Confluence is a plus.
• Someone who asks when something is unclear instead of guessing, and who follows up until a topic is actually closed.
• Genuinely interested in games and in how game development projects are planned and financed.

The setup: 

• The position is fixed-term for 12 months, with the intention to continue the collaboration if the workload in our funding portfolio develops as expected.
• Full-time or part-time, from 25 hours per week. Tell us in your application which model you are looking for.
• You can work on-site in our Munich office, remotely, or in any mix of both. Occasional presence in Munich is helpful for onboarding and for topics that require physical attendance.

• First contact with public funding programmes on any level (federal, regional, or EU), on the applicant or the administrative side.
• Basic understanding of budgets, cost plans, or project accounting.
• Experience in the games industry or another project-based creative industry.
• Interest in growing into full ownership of funding projects over time.